Key Responsibilities
HR Administration
- Manage employee records, contracts, and HR documentation in line with legal and company requirements
- Coordinate recruitment processes (job postings, screening, interviews, onboarding)
- Administer onboarding and offboarding processes
- Coordinate periodic state/federal required employee training
- Support payroll preparation (timesheets, leave records, benefits data)
- Manage employee leave, attendance, and absence tracking
- Ensure compliance with labor laws, company policies, and HR best practices
- Support performance management processes and training coordination
- Act as first point of contact for employee HR-related queries
Compliance & Reporting
- Ensure compliance with employment legislation, data protection, and internal policies
- Prepare HR and administrative reports for management
- Maintain confidentiality and secure handling of sensitive information
Office Management
- Oversee daily office operations and ensure a well-organized workplace
- Oversee daily IT administrative activities and communicate with outside IT service provider
- Manage office supplies, equipment, and vendor relationships
- Manage office budgets, invoices, and expense tracking
- Organize meetings, travel arrangements, and company events
- Ensure effective communication and coordination across departments
- Maintain office policies, procedures, and administrative systems
- Assist with accounting bookkeeping (AR, AP, Invoicing, etc.) as needed
Manufacturing Administrative Support
- Assist with purchase orders and vendor documentation
- Support quality and compliance documentation
- Help maintain training and safety records
- Provide administrative support for operations and production teams
Qualifications
- 3+ years of office management, administrative, HR, payroll, bookkeeping experience
- Manufacturing industry experience preferred but not required
Key Competencies
Technical & Professional Skills
- Strong knowledge of HR administration practices and employment legislation
- Experience with HR systems, payroll coordination, and MS Office tools
- Budget management and basic financial administration skills
- Strong organizational and record-keeping abilities
Communication & Interpersonal Skills
- Excellent verbal and written communication skills
- Ability to handle sensitive issues with discretion and professionalism
- Strong interpersonal skills and ability to build trust with employees and management
Organizational & Management Skills
- Strong multitasking and time management skills
- Attention to detail and accuracy
- Ability to prioritize and work independently
- Problem-solving and decision-making capabilities
Personal Attributes
- High level of confidentiality and integrity
- Proactive, adaptable, and solution-oriented
- Reliable, professional, and well-organized
- Customer-service mindset with a positive attitude
Compensation & Benefits
- Salary: Approximately $65,000 annually (based on experience)
- Paid time off
- Health benefits
- Retirement plan options
- Professional growth opportunities
- Stable and growing advanced manufacturing environment
About Us
We are an advanced manufacturing company specializing in precision metal components and engineered solutions serving high-performance industries including thermal management, industrial systems, aerospace, energy, and emerging technologies. Our team values professionalism, accountability, continuous improvement, and strong operational support.
To Apply
Please submit your resume along with a brief summary of your experience related to office administration, payroll, HR support, bookkeeping, or manufacturing operations to
https://www.switzermfg.com/apply-online/
jill.latacki@switzermfg.com
